According to a survey by a job portal, seven out of 10 office workers said meetings were not of practical help. Of the total respondents, 40 percent said, "I don't know why we're having meetings," 14 percent said, "Meeting is just a team leader's time to give advice," and 15.6 percent said, "It only leads to criticism without alternatives." Meetings are still an important means of collaboration, but if the method goes wrong, they can break the immersion of practitioners or increase work. In this content, we will look at efficient meeting methods that reduce meeting fatigue and help practitioners.
1. Why is the meeting tiring?
The meeting is tired, not just because the meeting time is long. This is because it is a meeting time where conversations are exchanged without direction or decision. In particular, if the following situations are repeated, meetings tend to become enemies of immersion.
① an aimless conversation
: If the meeting is simply about sharing opinions, it is difficult for practitioners to find a direction for implementation. Eventually, even after the meeting, you will be at a loss as to what to start with.
② a conclusionless meeting
: We've discussed it, but if we don't organize who will do what, we'll repeat the same thing at the next meeting. It is a waste of time as well as a cause of lowering the morale of team members.
③ a meeting that ends without a record
: Without the minutes, the responsibility is clouded. In the end, the only thing left is, 'Who decided to do it?' The important things we discussed may be publicized, and the vicious cycle of not moving on to the next stage may be repeated.
2. The method of meeting chosen by practitioners these days
① Meeting minutes, now AI is writing for you
AI minutes tools such as Otter.ai , Notta, and Google Meet record and summarize meetings in real time. Also, automatically generated summaries are shared as collaboration tools such as Notion, Slack, and Jira and used as official records. Members who did not attend the meeting can check the contents immediately, and newly joined members can quickly adapt with just documents. Minutes are now a starting point for automatically organizing important information and connecting it naturally to your next task beyond simple records.
② Meetings that "do well" even if we don't get together at the same time
Now, it is possible to have a meeting without everyone gathering at the same time. Using Atlasian's asynchronous video collaboration tool 'Loom', you can organize and deliver the core contents into videos. The other party can leave feedback on their schedule, enabling collaboration without real-time meetings. For example, if you record and share your work in Loom, such as marketing reviews, development QA feedback, and UX planning explanations, AI will automatically organize scripts, summaries, and chapters. This allows for clearer context delivery in a shorter time than in actual meetings. In particular, the advantages of Loom are more evident in multinational teams and remote working organizations with large time lags. The Platier IDT business division provides consulting to help companies design and introduce asynchronous collaboration environments using Atlasian-based collaboration tools, including Loom.
👉 Tips for increasing work productivity by reducing unnecessary meetings with Loom (Click!)
3. The flow of the meeting is the speed of the team
Efficient meetings are more than just cutting down on meeting time. Only when the discussions are clearly organized and the decision naturally leads to the next stage of work can the overall team's execution speed change. AI-powered minutes tools or asynchronous video conferencing go beyond simple convenience and create a structure where practitioners can clearly identify and move what to do. What is the flow of your team meeting making now? Make small changes to our team now so that meetings are not just another task but a starting point for action!
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